Best Cloud Based Accounting Software for Non-Profits 2025

Introduction

Managing finances effectively is crucial for non-profits, including religious organizations, NGOs, societies, trusts, and associations. However, traditional

accounting methods can be time-consuming and complex.

This is where cloud based accounting software comes into play, offering automation, security, and ease of access from anywhere.

In this guide, we’ll explore what cloud accounting software is, its key benefits, and the best options available in 2025 to help non-profits streamline their

financial management.

What is Cloud Based Accounting Software?

Cloud based accounting software is a digital financial management system hosted on the internet rather than installed on local computers. It allows

users to access, update, and manage accounts from anywhere with an internet connection.

Key Benefits of Cloud Accounting Software for Non-Profits

1. Accessibility & Remote Management

Cloud-based software lets non-profits access financial data anytime, anywhere—ideal for teams working remotely or across different locations.

2. Cost-Effective & Scalable

No need for expensive hardware or IT maintenance. Cloud solutions scale as organizations grow, reducing upfront costs.

3. Automation & Efficiency

Automated financial tracking, expense categorization, and donor management save time and reduce errors.

4. Security & Compliance

Data encryption and automated backups ensure financial records remain secure and compliant with regulations.

Best Cloud Based Accounting Software for Non-Profits 2025

1. Comptes: Best for Non profits

Comptes is specifically designed for religious and charitable organizations. It offers easy-to-use financial tracking, even for users without accounting knowledge.

Key Features:

1. Attach up to 3 references per transaction.
2. Advanced financial micro-management using a tag system.
3. Quick consolidation of multiple accounts.
4. Built-in user communication system.
5. Auto-guided compliance with government regulations.
6. Import/export compatibility with Tally.

Pricing:

1. One Main Unit & One User: ₹15,000 + 18% GST (One-time cost)
2. Additional Sub Unit/User: ₹3,750 + 18% GST (One-time cost)
3. Annual Maintenance (AMC): 25% of order value

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2. Sage: Industry-Leading Financial Software

Sage offers a robust financial management solution that integrates with payroll, HR, and fundraising tools.

Key Features:

1. Grant, fund, and donor accounting management.
2. Real-time reporting and data visualization.
3. Secure centralized documentation.

Pricing:

1. Visit Sage's official website for detailed pricing.

3. Aplos: Fund Accounting with Donor Management

Aplos is built for non-profits, featuring fund accounting, donation tracking, and reporting tools.

Key Features:

1. Easy fund tracking for restricted gifts and grants.
2. Customizable chart of accounts.
3. One-click financial reports.

Pricing:

1. Lite: $39.50/month
2. Core: $49.50/month
3. Advanced: $189/month

4. QuickBooks: Automating Accounting Tasks

QuickBooks simplifies financial management with automation and smart tracking features.

Key Features:

1. Income and expense tracking.
2. Automated invoice scheduling and payment reminders.
3. Inventory management and stock alerts.

Pricing:

1. Simple Start: $9.50/month
2. Essentials: $14/month
3. Plus: $20/month
4. Advanced: $38/month

5. Zoho Books: Simplifying Financial Management

Zoho Books offers an intuitive design for seamless accounting.

Key Features:

1. Comprehensive dashboard for financial oversight.
2. Simple expense management.
3. Multi-currency donation support.

Pricing:

1. Professional: ₹1,499/org/month (billed annually)
2. Premium: ₹2,999/org/month (billed annually)

How to Choose the Right Accounting Software for Non profits?

When selecting cloud based accounting software, consider:

1. Ease of Use – Is it user-friendly?
2. Customization – Does it meet your specific needs?
3. Integration – Can it integrate with other tools?
4. Security – Does it offer strong data protection?
5. Pricing – Is it cost-effective for your organization?

Conclusion

Choosing the right cloud based accounting software can transform financial management for non-profits. Solutions like Comptes, Sage, Aplos, QuickBooks, and Zoho Books offer various features tailored to different needs. Assess your requirements and select the best fit for your organization to ensure transparency, efficiency, and financial stability.